Kinderlime is continuing to innovate on how child care centers can proactively look at ratios and attendance. We released a feature which is being loved by daycares all across the world. This feature allows daycares to look up attendance chart and find out which rooms need the most staffing.
Have you ever faced a situation where Licensing was to come in and check on whether you were keeping adequate staff and child ratios? California has severe citations for not keeping up with ratios. Here in Kinderlime we take this seriously and want to help you manage staffing. On the Sign In-Out app, directors can view how many teachers are there in the room along with the kids. They can view historical reports in 30 minute increments and schedule their staff based on how many children are present in their school.
Something all childcare directors love on their Kinderlime sign in out smartphone app : the live Ratio status. It’s like having your school operations in your hand. It’s so comforting to watch this when you can’t be at school that day and still see how kids and your staff are doing.
The new year is upon us, and it is the perfect time to reflect on the past, and make resolutions for the second half of the school year. Get motivated with our 7 new year resolutions we think every child care worker should have on their list.
New Year Resolutions for Child Care Workers
1. Stay Positive
Coming back from a much needed long break can be stressful as you try and get back into a routine. However, breaks also mean fresh starts. Stay positive, and use the new year as extra motivation to make some changes.
2. Strive to Be Paper Free
You may not be able to go 100% paper free, but technology can help you get a little bit closer. Think of a couple common documents or handouts you can make paperless such as monthly newsletters, attendance records, or child care daily sheets.
3. Think Outside of the Box
Every once in a while child care workers may find themselves stuck in a rut of repeating the same activities and routines year after year. The New Year is the perfect time to stretch your mind, and think outside of your usual routine. If you take the time to think outside of the box you never knew what new ideas you will come up with.
Child care workers are incredibly passionate, and put their heart and soul into their child care center and preschools. However, they are not always as good at allocating time to themselves. Make it a new year goal to set aside some you time. You absolutely deserve it, and in the long run, you will be a better child care worker for it.
6. Start a Project
The start of the year is the perfect time to take on a new project. Try building a classroom garden or finally make the preschool website you’ve been putting off. Starting a project is the first step in creating something you can be proud of this year.
We are constantly looking forward, but we don’t always take the time to look back. Be sure to not only plan for the future, but reflect on all of your accomplishments this year, as big or little as they are.
It’s obvious why so many schools and centers are choosing to go electronic. It saves time, money and paper. However, one of the largest concerns of going electronic is having the confidence that the software is compliant for child care licensing.
Thankfully, child care licensing is embracing electronic child care management systems. Regardless, when choosing a child care software system, there are a few features you will want to keep in mind that will ensure you are licensing approved.
Child Care Licensing Required Features
Records Authorized Signatures
Child care management apps will help with recording parent and student sign in-out times. This helps make attendance and time tracking much easier, but child care licensing typically requires more than just the time the child was signed in and out.
To remain licensing compliant you will most likely need an authorized signature. Be sure to inquire if your child care management software provides some form of licensing compliant signatures.
Another concern of child care licensing is the security of the child care software. Most child care software companies provide an increased level of security. However, you will still want to inquire as to what security measures in particular they take to keep all confidential information secure. Licensing compliant or not, you do not want to mess around with a child care software that lacks security.
Access to all previous attendance records
One of the exciting features of going electronic is no more printing and storing paper sign in-out sheets. However, before fully saying goodbye to paper, investigate how long your attendance records will be stored. Do not assume your attendance records will be stored electronically forever.
Printable Attendance Records
Does your sign in-out software allow you to print out previous attendance sheets? Licensing may ask for a printed copy of an attendance sheet from a previous day. Be sure to check attendance sheets can be easily printed before licensing pays you a visit.
Child Care Licensing Bonus Features
These bonus features are not necessary for child care licensing, but they are valuable features that are beneficial to have when inspection time comes around.
Child to Staff Ratio Tracking
Licensing requires staff and teachers to know their child to staff/teacher ratio at all times. It may be easy for a teacher to keep track of their 12 children, but when you have multiple teachers in different classrooms, keeping track of ratios can become a heftier task.
Some child care software apps give you the capability of easily tracking the total number of children signed in, teacher to child ratios, and some software will allow you to transfer students to different rooms right from the app. This tool will help your center constantly know which child is where and with whom at all times.
Emergency Messaging System
While we hope an emergency situation never arises, it is important to always be prepared. During an emergency situation your first job is to ensure the children’s safety, but the second is to keep parents updated and informed. Thankfully, some child care software apps provide easy mass texting and emailing to parents right from the app, giving you the comfort knowing that you are prepared for any situation that may arise.
Tips to ensure you are Child Care Licensing Compliant
When it comes to choosing a child care software, do not assume they are licensing compliant. While most child care management software options cater to licensing, the regulations do vary from state and type of center. If you are at all unsure, ask questions. It is better to ask now, then find out later your software is not compliant.
Do not wait till your licensing visit
The time of your licensing visit is not when you should find out if your child care software is up to licensing standards. Be sure to communicate and get approval from licensing before your visit. Not doing so will simply result in more work on your part.
Please contact Kinderlime for additional help on ensuring your child care software is licensing compliant.
When you decided to invest in daycare software you most likely wanted to save time on attendance and billing, or maybe you wanted to go paperless. There are many reasons you may have chosen to use a daycare software, but marketing was most likely not one of them.
Your daycare software is likely full of hidden tools to not only help with daycare management, but market your center. Here are a few tips and tricks on how you can try marketing with your daycare software.
tips on marketing with daycare software
You may not be able to control 100% of what people say about your daycare, but you can help ensure that when a parent has something good to say, others will hear about it.
Collecting testimonials is a powerful way to express to others how wonderful your daycare truly is. However, getting parents to write testimonials can be a challenge. Parents often have the best intentions, and would love to write a testimonial, but they want to do it on their own time, not during the busy rush of dropping off and picking up their child.
Thankfully, daycare software programs provide an easy avenue for parents to leave a testimonial. At Kinderlime, when parents sign onto their Kinderlime account to pay their daycare invoice or download pictures, they also have the option of writing a review. If you are still having a difficult time collecting reviews from parents, Kinderlime’s daycare software allows you to even set up reminders for parents to leave a testimonial. This gives parents the option to write a testimonial when it’s convenient for them.
A Picture is Worth a 1,000 Words
Would you ever buy a t-shirt online without seeing a photo of the product? Chances are you would not. Typically we want to see exactly what we are buying before making a purchase. Descriptions of a product are helpful, but the first thing we look for is an image.
Daycare centers are no different. Reviews of a daycare center are an important factor, but nothing says quite as much as a photo! Daycare software makes it easy for centers to capture photos. With the Kinderlime Daily Sheets app, daycare staff can quickly snap photos of a child’s day in daycare, and share these photos with parents.
Want to take your daycare photo sharing to the next level? Post the photos you have on your daycare’s Facebook account or daycare review sites. Current and potential parents will love to see the fun activities going on at your daycare, and potential customers will love seeing what your daycare center is all about.
The Power of Social Media
We have now collected our testimonials and have fun photos from our daycare, but how do we use these tools to quickly market our daycare to mass amounts of potential customers…for free?
Thankfully, we live during the social media age, where we can share practically anything with the world with the click of a button, at no cost. Regardless of how much easier social sharing has made marketing, it is still an incredibly time consuming task. Here are a few tips on how you can use your daycare software to take the time and pain out of social media daycare marketing:
Encourage parents to use the social share button
Kinderlime’s daycare software knows how adding a simple Facebook share button can make all the difference. When parents log onto their Kinderlime account, they can share any photo sent to them on Facebook with a simple click of a button.
Your parent’s friends will love showing off pictures of their child, and your parent’s friends will see how much your parents love your daycare.
Share testimonials collected from your daycare software
Collected testimonials are not just for review sites or websites. Share them on your favorite social media channels. Try making a testimonial Pinterest board, or tweet your favorites. Whatever social channel you use, you will be sure to attract plenty of new potential parents.
Don’t stop at photos
Create promotional or fun daycare videos on Kinderlime’s Daily Sheet app, to share with your parents and on social media sites like Facebook. Videos will without a doubt catch the eye of potential customersand make your daycare center look innovative and creative.
Parents have many choices when it comes to choosing a daycare, and this is not a decision they will take lightly. For many parents, this is the first time they are leaving their child in someone else’s hands. They want to choose a daycare where they know their child will be safe, happy and succeed.
With so many options available to parents, it is important to stand out. What better way than with an innovative daycare software. You may have originally invested in a daycare software to make your life as a daycare manager easier, but in some ways, you were making a statement! With daycare software you are not just the owner of a safe and fun daycare, but are innovative, creative, appreciate quality, and desire to keep parents involved.You are a daycare center that stands out!
Child care daily sheets were created to keep parents informed of their child’s development and growth. They are a tool used to keep parents connected to their child, even when they are not there. However, too many child care centers have turned daily sheets into a mundane report, and overlook the opportunity given to them.
Child care daily sheets have the potential to make parents feel connected to their child at the end of the day and helps you make positive and meaningful connections with parents. Instead of viewing the child care daily sheet as a report, see it as a way to show off how amazing your child care center and staff truly are. Here are a few tips on how you can use daily sheets to stand out from the crowd.
How to Make your Child Care Daily Sheets Stand Out
The extra effort put into daily sheets can be potentially time consuming (and child care directors need every minute they can get). Thankfully, a little pre-emptive thought into your daily sheets can save a great amount of time, as well as keep down your stress level.
Use Kinderlime’s daily sheet template to create a report that can be used for all children in your program. You may not know if Susie will like tomorrow’s lunch or activities, but you do know what you will be serving and what activities you will be doing. This allows your staff and teachers to only worry about inputting the unique and detailed information into each child’s daily sheet report.
Many parents may appreciate the time and effort you put into your paper daily sheets, but paper has a way of getting lost. With e-mail you are providing a way for parents to easily locate their daily sheets. Aside from being convenient, your electronic daily sheets are environmentally friendly (a sheet for every child each day can add up). Sending an electronic child care daily sheet also gives you the opportunity to attach photos of your child’s day.
Still unsure about the perks of going electronic? Which daily sheet would you prefer?
There is practically no parent on the planet that doesn’t love seeing photos of their child having a great day. Sending a young child to a daycare or preschool can be a huge challenge for many parents. They leave staff with a crying child, and worry all day about whether they are making friends or having a fun time.
Child care staff and teachers do their best to tell parents about the fun day their child had, and the new friends he or she made, but a picture is worth a 1,000 words. Sending photo of a child will put parents at ease, and show how much your child care center cares. Use the Kinderlime Daily Sheets app to easily take, edit, manage and share photos with your parents.
We do our best to say hello and have conversations with our parents during pickup and drop-off, but sometimes there just isn’t enough time. Daily sheets are an additional opportunity to communicate with parents.
Leave a blank section on your child care daily sheets to say whatever is needed. This blank section can be used for reminders, thank yous, praises, inspirational quotes and more. This is the space to tell parents the things you don’t’ always have time to tell in person, as well as a space to be creative.
Simply putting a little extra thought and care into what you write to parents in a daily sheet can make all the difference. Instead of telling parents what activities their child did that day, describe how they did and what they enjoyed. By making a daily sheet personal, you are standing out and showing you care.
Creating personalized daily reports doesn’t only make parents happy, but creates trusting and meaningful connections with parents. Parents will know you truly care about their child, and feel comfortable coming to you with any problems they may have.
In child care, word of mouth remains to be the best marketing tool for increasing enrollment. When the time comes for a parent to choose a child care program, they will choose the program with staff and teachers that are thoughtful, and have proven they are willing to go above and beyond.