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9 Must Have Child Care Management Tools

Child Care Management Tools

Managing a child care is no easy task. The first time I ever stepped into a child care program I thought all I needed to know was how to work with kids. I quickly learned that while taking care of children is important, it is just the tip of the iceberg.

Child care directors, administrators and supervisors at times have similarities to superheroes. They are multitasking wizards, creative, energetic, and intelligent. They not only care for children, but manage parent communication, billing, budgets, attendance reports, staff, paychecks, programming, and so much more!

As many other child care providers have learned, we can’t always do everything ourselves, and can use all the help we can get. Thankfully, there are a few tools that help make child care management for any type of program a little easier.

 

Top Child care Management Tools

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1. QuickBooks

quickbooks- child care management toolsWhether running a small or large child care program, properly keeping track of the money being put in and out of your program is absolutely necessary. In a small business environment this can become overwhelming. Thankfully, QuickBooks is a lifesaver when it comes to bookkeeping for successful small businesses.

QuickBooks provides an inexpensive small business software to help you keep track of every aspect of your child care program. This program provides a manageable way to keep track of your programs expenses, vendors, customers, staff payroll, and any other financial aspect of your program. And it’s easy to roll up your finances during tax time.

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2. Kinderlime

kinderlime- child care management tools

The paperwork and time that goes into managing a child care center can seem endless. Kinderlime is a child care management tool that will make your life much easier. It helps child care providers easily manage billing, attendance tracking, staff time sheets, daily infant sheets, parent communication and more. Kinderlime is an extensive and flexible tool, making it perfect for almost any type of child care program.

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3. Paychex

paychex- child care management tools

When it comes to running a child care program, payroll is just another task that takes away from the time you would like to spend with your customers and kids. Paychex helps simplify payroll for small businesses. They provide the option of doing payroll online anywhere at any time, or working with your local Paychex team.

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4. SurveyMonkey

surveymonkey- child care management tools

SurveyMonkey is one of the best tools out there to gain feedback from participants, parents, teachers, staff, and anyone else who is involved in your programs success. Survey Monkey provides their own customer satisfaction survey templates, or lets you create your own. It allows for individuals to easily respond to your survey anonymously, giving you wonderful feedback that can greatly improve your child care program.

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5. HelloSign

hellosign- child care management tools

Whether you are running a childcare, preschool or after school program, you will likely deal with the daunting task of getting paperwork and documents signed. HelloSign provides a highly secure and easy to use e-signature service. E-signatures make hiring new staff, completing program applications, and signing monthly reports much easier.

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6. LinkedIn

LinkedIn- child care management tools

When you think of LinkedIn, you may simply think of a place to network or find a new job. While LinkedIn can help in those areas, it also is a great tool to help improve your program’s success. Join child care groups to share ideas with other thought leaders in the child care field. Groups can also be a great opportunity to propose questions on challenges you may be facing within your program.

Aside from the strong support system you will find on LinkedIn, you also can explore and find insight into trainings, classes, articles and more about the child care field. LinkedIn has the potential to be an effective tool not only for networking, but for personal growth.

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7. Scanner Pro

scannerpro- child care managment tools

As a supervisor of a child care program I found myself constantly scanning and faxing documents. The fax machine was often being used by someone else, and the scanner was always seeming to give me problems. Thankfully, I finally discovered the ScannerPro.

The app turns your phone into a portable scanner. To use the app you simply need to take a picture of the document you would like to send and the app formats the document into a PDF file that is easy to send and read. This app is not only helpful for running a child care program, but one that you will find using in your everyday life as well.

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8. Pinterest

pinterest- child care management tools

Pinterest is a childcare provider’s best friend. Not only is it extremely addictive and fun, but it is also a helpful resource for childcare providers. By searching childcare keywords, and following your favorite boards, you can discover ideas for activities, classroom setup, parent communication, classroom management, and practically anything else you may need some extra help and inspiration for. Easily organize your favorite ideas by creating your own Pinterest board.

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9. Google Drive

Google_Drive- child care management tools

Google Drive is an incredible tool for file storage and collaborating. As a child care director or administrator you may find yourself traveling from site to site. With Google Drive you can be assured that you can access your important documents from wherever.

Google Drive is also a great tool for collaborating on ideas. Share Google Docs or Spreadsheets to collaborate on your programs activities for the next month, plan spending, or to figure out staff availability. Along with Google Drive, you will find many other useful Google tools, such as Google calendar. These Google tools are easy to use and absolutely free.

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Have you used any of these child care management resources? What are your favorite tools to use?