Out of School Podcast: Brainerd Baptist
Listen as Fraser Speirs and co-host Bradley Chambers review Kinderlime on the Out-of-School Podcast. You can check out the full podcast here.
The Kinderlime review begins at time 16:15.
Brainerd Baptist found Kinderlime at last year’s NAIS (National Association of Independent Schools) conference. After some discussion, they implemented the Kinderlime apps within their program. Here is a small excerpt from the review by Bradley Chambers:
“What I wanted to talk about the day was a new solution we rolled out called Kinderlime and what Kinderlime is it’s really at its core is like daycare management software…. So we’re using it for our afterschool care which, different schools do it different ways, but for us it’s a pretty decent revenue generator….
“What problems does it solve for us?
“Number one, it solves a billing tracking problem. So what we did in years past is parents when they kids who come into aftercare is a paper notebook teachers would write their name their grade or what have they checked in and the parents would initial when they picked them up. So then you have to get that into something that can be billed to the parent and that was paper. And what we would do in years past is we had someone to manually calculate all that up and we would apply it to their FACTS account. They use FACTS billing management software so it would be applied as an incidental and that’s not perfect because it is time consuming and it’s manual so there can easily be errors and there can be discrepancies such as, “I was here an hour before that.” So now everything is tracked to the minute and there are no questions about that anymore. So there’s one problem it solves for us.
“Number two is it solves a security problem. It’s not that we had an issue with this before but we’re just trying to get out ahead of it. And so basically the way it works is each parent or caregiver as it’s own in the system is assigned a pin and it’s a four digit pin that is randomly generated and emailed to them and that’s the pin they use to pick up. So when they come in the home in the school there’s somebody sitting there with an iPad. And that happened there when they choose a child to pick up a child. That generates an e-mail to all caregivers on the account. They’ve been picked up and then that you know they’re able to proceed with getting their child. That’s huge. You can verify that this is someone who they say they are. Because we have sent “permission to pick up” forms, but things change with every parent and maybe that person can’t do it anymore. I love the e-mail notifications as well because my wife knows when I’m heading home because she sees that I picked up our kids. You can create additional pins like parents going there, additional parents, grandparents or friends. There’s even a carpool section. So let’s say I have a neighbor whose kids I pick up. Well in the system they can allow me to pick up their kids with my pin. They don’t have to give me their pin and I don’t need to remember two pins. Parents can all do that on their own.
“Also, from any iPad that has the Kinderlime app – and we have four iPads that we’re using for Kinderlime – we can see what kids are in what rooms at any given time. And so as kids move around the after care, for example if they’re in a playground for a little bit and they come and go to the gym they are moved around in the system. So what that solves let’s say there was like a fire drill or there was a fire that was an issue we have a digital copy of who’s supposed to be where and who is where.
“The last problem this solves for us is parents knowing where their child is when they get to campus and that seems trivial. But we have a building that’s quite large. I believe it’s 100,000 square feet – quite a large building and especially in the winter or if it’s raining they can be a multitude of places. Obviously, right now it’s pretty outside most of the kids are just on the playground. There’s basically two rooms they’re in. But when you start getting cold they may be in the gym, they may be in the cafeteria, they may be in this room. There could be maybe seven rooms they’re in. And what happens is if a grandparent was showing up they might come in the front school (main entrance). We would have no idea where their kid was at. We knew they were probably here. We just had no idea where.
“Now you just have to say, “OK. We have no idea where they’re at…let’s go find them,” and walking around school, are they at the playground? No. Me as a parent I’ve been in that situation I’m trying to find my kids. I don’t know what room they’re in. So the cool thing is now so along with the pin codes parents get an app registration code. And what this is they can download the Kinderlime Parent App and when they get to school they can pull up their app and see exactly what room their kid is in. ….”